Apply for a WWCC 

Current as of October 2024

Applying for a Working With Children Check or registering as an Adult Helper.

Any adult (over the age of 18) who wants to participate in Scouting activities is required to have a current Working With Children Check (WWCC).  For overnight activities, certain District, Region or State activities, or if you are attending meetings on a frequent basis, you must also be registered as a current Adult Helper.  Refer to the detailed instructions for each step below.

To apply for a Working With Children Check (WWCC), complete the following step:

1. Apply for a WWCC.

To register as an Adult Helper, complete the following steps:

1. If you haven't already done so, apply for a WWCC.

2. Register as an Adult Helper.

3. Respond to the email request for a Police Check.

4. Complete the 2 mandatory e-Learning modules.

Further requirements may be added in the future as required by Scouts NSW.

Detailed instructions for each step.

Apply for a Working with Children Check (WWCC):

A WWCC is required by anyone who has turned 18 and is attending or participating in Scouting activities.  You will need to apply online for a WWCC number and attend a Service NSW office with your ID before the WWC checking will be initiated.  Your WWCC will need to be renewed every 5 years for it to remain current.  There is no cost to apply for a WWCC as a volunteer.

If you already have a current WWCC, you should use that number.  It can either be a Volunteer number (ending with V) or a paid employee number (ending with E).  Do not apply for a second number if you already have a current one as this will slow down the process.   If you think you may have previously applied for a WWCC number, navigate to this link to search for a current number.  

1. Apply online using this link  to obtain an APP number.

• This will take you to wwccheck.ocg.nsw.gov.au/Apply.

• For Part 4, select "Volunteer" then select "Clubs or other bodies".

• For Part 5, provide the required document details.

• Click on Submit.

• This will provide you with an APP number.  This is not the WWCC number. 

2. Attend a Service NSW office (there is one on the ground floor at the Macquarie Shopping Centre).  Show them the required ID as noted in the above application.  The person who is applying for the WWCC must attend in person because the Service NSW staff will be identifying the applicant against the photo-id.  This can't be done without the applicant attending.

3. Somewhere between about 1 to 4 weeks, you should receive an email with your WWC prefixed number.  

4. Forward your notification email or the WWC number and its Expiry date to GL.Epping@nsw.scouts.com.au.

New Adult Helper Registration:

As a new member of the Scout Association, you will need to register as an Adult Helper.  There is no cost to register as an Adult Helper.  For an adult (anyone who has reached their 18th birthday) to attend regular meetings, certain District, Region or State based activities, or any overnight Scouting activity, you will need to be registered as a current Adult Helper.  Refer also to the Police Check section below.  To maintain this registration, you are required to complete two e-learning modules - these should take less than 2 hours to complete.  Note:  These modules will need to be redone every 2 years.  The current Adult Helper membership is required for overnight activities even if you are not staying overnight.  You will need to renew your membership after commencement of each "Registration period" (currently each April) for it to remain current.  Follow the "Adult Helper Registration or Renewal process" below.

Existing Adult Helper Renewal:

All previously registered adult members will need to renew their membership after commencement of each "Registration period" (currently each April) for it to remain current.  There is no cost to renew as an Adult Helper.  For an adult (anyone who has reached their 18th birthday) to attend regular meetings, certain District, Region or State based activity, or any overnight Scouting activity, you will need to be registered as a current Adult Helper.  To maintain this registration, you are required to complete two e-learning modules - these should take less than 2 hours to complete.  Note:  These modules will need to be redone every 2 years.  Follow the "Adult Helper Registration or Renewal process" below.

Note:  If you had previously registered as an Adult Helper and the two e-learning modules had not been completed or the membership was not renewed during the previous "Registration period", you will need to send an email to training@nsw.scouts.com.au and request for your e-learning access to be reinstated.  Your access will be reinstated for a period of 7 days to enable you to complete the 2 modules.  Only then will your Scouts NSW membership be reinstated.  You may not be able to register as a returning member until these modules are completed.

Adult Helper Registration or Renewal process:

1. Navigate to https://epping.group.scoutsnsw.com.au/.

2. Select the Registration tab.

3. Select the "Returning Member" or "New Member" button, as appropriate.

4. For renewals, if you do not know the membership number, leave this field blank.

5. Type in the details as requested.  

6. Proceed to the next step.  For renewals, if the details are not found and were entered correctly, please contact the Group Leader and we may be able to determine the cause of the problem.  

7. Select "Full Membership", then select "Adult Helper".  

8. Proceed to the next step

9. A breakdown of the separate fee components will be shown.  These will all be zero cost for an Adult Helper.  

10. Proceed to the next step

11. The member's current membership details will be shown and can be updated as necessary.  

• Any blank fields shown with an asterisk (*) will need to be filled in.  

• You must include your WWCC number and its expiry date.  Although the APP number may not be rejected, typing this number will delay the processing of your application.

• If you already have a current Australian Police Check, provide those details to speed up the application.

12. Proceed to next step

13. Terms of Registration.  The 2 documents are 2 pages and 10 pages respectively.  Please respond as appropriate.

14. Proceed to next step

You should now be registered.

Police Check:

For new Adult Helpers or if your previous Police Check has expired, Scouts NSW will initiate a request for a Police Check on your behalf.  You will receive an email from the Police Force requesting a reply within 7 days.  Once you have responded to this request, the application can usually take between 1 day and up to 4 weeks (or longer) to be completed.  If the Police Check is successful, Scouts NSW will activate your membership and send you an email with your e-Learning credentials.  These will enable you to sign in and complete the e-Learning modules.  The Police Check will expire after 3 years.  Usually within 3 months of its expiry, Scouts NSW will initiate another request for a Police Check.  Please contact GL.Epping@nsw.scout.com.au if you do not receive the email from the Police which is requesting identifying documents, or if you did not respond within the 7 day limit.

Mandatory e-Learning Modules:

You will need to complete the 2 mandatory e-learning modules.  These can usually be completed in less than 2 hours. 

1. Navigate to the following link.  If you are unable to log in, send an email to training@nsw.scouts.com.au and ask for your account to be reactivated.  If you already have an account, it can be reactivated for a maximum of 7 days to enable you to complete the 2 e-Learning modules.  If you do not have an account, you will need to refer to the Adult Helper Registration/Renewal process above.

2. Select the mandatory modules.   Note:  If you have already completed similar modules through a different organisation, Scouts NSW will not accept these.  The mandatory modules have been developed specifically around Scouting principles.

   • WHS for Scouting

   • Child Safe Scouting

If you have any questions about this you can contact us at GL.Epping@nsw.scouts.com.au.