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Group Camp - Friday 21st to Sunday 23rd February 2020

posted 8 Nov 2019, 03:43 by Epping Scouts Group Admin   [ updated 8 Nov 2019, 21:37 ]
Family camp is on again in 2020 at Lake Lyell, a few kilometres out of Lithgow.  As a Family Camp, the parents will be responsible for looking after their children and, for this reason, will need to attend unless you can get them adopted out to another family there for the weekend.  We encourage siblings to join us to also experience the joys of camping and water activities.  As with last year, we will be camping at the water's edge and be able to use the Group's canoes.  PFD's (Life Jackets) and paddles will be available. 

For those who arrive on Friday afternoon/evening and are keen to get lots of time on (or in) the water the camping cost will be $78 per site.  For those who arrive on Saturday, the camping cost is $52 per site.  These costs will permit people to remain until Monday morning if you are able to.  For those just coming for the day, the cost is $5 per car per day which is payable at the entry gate on arrival.  

Parents will need to bring their own food and cooking facilities to cook their food for the weekend.  There will be a small 3 burner cooker and a BBQ for general use.  This will be situated under a communal shelter.  If you need to borrow a tent from the Group, we have some that are suitable.  Please let me know at the time of booking so that we can reserve one for you.  Food can be purchased at Lithgow which is about 15 minutes drive from the campsite.

Because the camp is so close to the beginning of Term 1, we require a 50% pre-payment ($39 or $26) to confirm your booking and full payment by Wednesday 29th January 2020.  Payment details are at the bottom of this page.  When you arrive, let the campsite staff know that you are with Epping Scouts and they will let you through the gate.  If you arrive on Friday after the Warden has left for the day (about 6pm), give me a call when you arrive and I will give you the entry code.    For those who are coming for the day and not camping overnight the $5 is to be paid to the Camp warden when you arrive.  There will be no need to book unless you are staying overnight.  These sites are un-powered.  Sites 2 - 9 do have power.  If you want one of these please book these direct through the Camp Warden and let me know .

I have not confirmed if we will be running the Group BBQ for the Saturday dinner.  Information for this will come out later.

Further information can be found in the CareMonkey form or on the E1 Activity Notification Form which is attached here.  You can call Josh or Jacqui for more information.  A copy of the E1 needs to be completed for all attendees who are not registered within CareMonkey.  Only page 1 of the E1's need to be handed to Rama (Peter Buckley) on arrival at the camp site.

Joshua: 0413 884 251
Jacqui: 0409 325 424

This event is becoming more popular each year.  We have again booked up 23 sites for this year.  Once we have received your deposit into the Group Account (BSB: 032-287, Acct: 15 0933) you will be able to nominate which site you would like to use.  This will be more of a benefit for those who have been there in previous years and know the area.  As you can see from the map, all sites are beside the water.   Please indicate with your booking if you intend arriving on Friday or Saturday so that we know that you are on the appropriate site.

Camp sites:  There are 2 areas that we have booked.  We have sites  49 - 60 for those arriving on Friday and 11 - 20 for those arriving on Saturday.  Site bookings will be taken on a first in basis.  Bookings will be coordinated through Josh and Jacqui.  If there are not enough Friday night sites I will try to extend some of the Saturday sites.  Please refer to the table below for available sites. 

IMPORTANT INFORMATION
Recent legislative changes come into effect from 1st January 2019 requiring all adults (ie anyone over the age of 18) who are staying overnight to hold a current Working With Children Check and have submitted an Adult Helper (A2 form) to the Scout Association.  This means No A2 Form - No attendance - No exceptions.  For details about applying for these, click on this link.  Please talk with Rama (Peter Buckley) after 1st Jan 2020 if you have any questions about this.


Available Sites:
 Site StatusSite Status
 Friday   Arrivals Saturday Arrivals
49BookedSki LodgeBooked 
50Booked11
5112
52
13
53
14
54
15
55
16
5617
57
18
58
19
59
 20
60
 

The following information is required when making your booking.  Please copy these tables to your email response and complete the boxes:

  yes or no yes or no yes or no yes or no
 Participants Name
Youth
under 18
Adult
18+
 WWCC Supplied
 A2
Submitted
     
     
     
     
     
     

For ALL Scouting activities everyone over the age of 18 who is attending must provide a current WWCC and its expiry date.  
As this is an overnight activity, an A2 (Adult Helper)  form must have been submitted to the Group Leader.

 Preferred Site Number 
 Arrival Day
Friday or Saturday
 
 Payment of deposit by EFT to BSB: 032-287,
Acct: 
15 0933, Desc: "Fam Camp <surname>"
 

Camping Costs and Payments per site.

 Arrival day

 Deposit required at time of booking

 Final payment by 29 Jan.

 Total Cost for Camping

 Friday

 $39.00

 $39.00

 $78.00

 Saturday

 $26.00

 $26.00

 
$52.00

 The E1 form is for non-members and those who do not have access to CareMonkey.

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