Epping Scouts

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20days since
Scout Hike 2013
Home‎ > ‎Halls‎ > ‎Hall Hire‎ > ‎

Bookings

How To Make a Booking

1. Email hallhire @ eppingscouts.com.au to check availability

2. Provide the following information:
  • Name and address of hirer
  • Contact number
  • Contact email address
  • Date that the booking is required for
  • Times required
  • Reason for hire of the hall (sorry but we do not allow 18th, 21st, etc birthdays)
  • Approximate number of people attending
  • Any special requirements
3. There are 2 halls for hire, however, these are not always available because of other bookings
  • 6 Essex St, Epping 
  • 130 Boundary Rd, North Epping (Bottom Hall) 

Please see DETAILS OF HALLS FOR PHOTOS OF HALLS


When we have received this information, we will check the availability of the hall and respond to you, by return email, as to the availability and what the hiring rate will be.  Once this has been agreed, we will then send you the booking form, as required by the Scout Association, which is to be signed and returned to confirm your booking.  

4. Complete and Return the Booking Form either by email or post to:

Hall Hire
Epping Scout Group
PO Box 83
EPPING NSW 1710

Payment of the hire fee can be made by EFT into the Group account (account details will be provided separately) or by cheque made payable to Epping Scout Group.

In order to ensure your booking is received promptly you may wish to also send an email to hallhire @ eppingscouts.com.au notifying that you have sent the booking form and payment.

NOTE: Your enquiry is NOT a booking until we have received your form and payment. We can’t hold a space just in case, you must confirm your booking with your payment.


Collecting the Key

You can arrange to collect the key up to 2 days prior to booking.

Note: a key deposit of $150 cash is required to collect the key, which is refunded on return of the key and a satisfactory inspection of the premises.


Important Hall Hirer's Responsibilities

At the conclusion of the hiring, the hirer is responsible for:
  • Sweeping the floors thoroughly (clean up any sticky spills with mop).
  • Wipe down kitchen surfaces and trestle table tops.
  • You must take all your rubbish away with you, don’t leave rubbish behind as we have no rubbish collection service.
  • Ensure ALL LIGHTS are switched off, especially the toilets and outside spot lights.
  • Ensure that BOTH TOILETS are flushed and rolls are replaced if required 
  • Ensure that all tables are FOLDED FLAT against the wall and the chairs are stacked in the corner.
  • NO SKATEBOARDS OR RAZOR SCOOTERS IN HALL (to protect the floors)
  • Remember Scout Helpers are all volunteers so if you see something that needs attention, please fix it or at least let us know so we can arrange for it to be fixed.
PLEASE NOTE THAT AS A CONDITION OF HIRE OF THE Epping Scout Group Hall that The Epping Scout Group HAVE ACCESS TO THE LEADERS ROOM IF REQUIRED, which also means Scout Leaders may need to walk through the hall but they will introduce themselves before they do so.
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