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Bookings

How To Make a Booking
 
Send an email to hallhire@eppingscouts.com.au to check on availability.  There are 2 halls for hire, however, these are not always available because of other bookings.  The halls are located at: 
  • 6 Essex St, Epping, NSW
  • 130 Boundary Rd, North Epping, NSW (at the rear of the car park)
 
Please provide the following information:
  • Name and address of hirer
  • Contact phone number
  • Contact email address
  • Location of the required hall (Epping or Nth Epping)
  • Date that the booking is required for
  • Times required - please allow for time to set up and clean up afterwards
  • Reason for hire of the hall (sorry but we do not allow teenage and upwards birthday parties, pop or rock groups or youth parties)
  • Approximate number of people attending - limited to maximum of 40 people
  • EFT (BSB and Account) details for return of $200.00 Security Bond - if it is to be paid by EFT
  • Any special requirements
See DETAILS OF HALLS  for photos of the halls.
 
When we have received this information, we will check the availability of the hall and respond to you, by return email, as to the availability and the hiring rate.  Once this has been accepted, we will then confirm your booking.  
 
Payment of the hire fee can be made by EFT into the Group account (account details will be provided separately) or by cheque made payable to Epping Scout Group.  We will then make arrangements with you to hand over a key up to 2 days prior to your booking
 
Hire of Hall for Regular Bookings
 
After we agree on the arrangements, we will send you the booking form.

Currently a one-off fee of $90 is required by the Scout Association to prepare the documents.  This process can take up to 30 days to complete.  In order to ensure your booking is processed promptly, you can email the updated forms for us to complete and forward to the Scout Association.  If you are mailing the forms back, please post to the PO Box address and NOT the hall address.  
Hall Hire
Epping Scout Group
PO Box 83
EPPING, NSW 1710
   
Collecting the Key
 
You can arrange to collect the key during the week prior to commencement.
 
Note: A security deposit is required when collecting the key.  This will be refunded on return of the key and a satisfactory inspection of the premises.
 
 
Important Hall Hirer's Responsibilities
 
At the conclusion of the hiring, the hirer is responsible for:
 
  • Sweeping the floors thoroughly (clean up any sticky spills with mop).
  • Wipe down kitchen surfaces and trestle table tops.
  • You must take all your rubbish away with you, don’t leave rubbish behind as we have no rubbish collection service.
  • Ensure ALL LIGHTS are switched off, especially the toilets and outside spot lights.
  • Ensure that BOTH TOILETS are flushed and rolls are replaced if required 
  • Ensure that all tables are FOLDED FLAT against the wall and the chairs are stacked in the corner.
  • NO SKATEBOARDS OR RAZOR SCOOTERS IN HALL (to protect the floors)
  • Remember Scout Helpers are all volunteers so if you see something that needs attention, please let us know so we can arrange for it to be fixed.
PLEASE NOTE THAT AS A CONDITION OF HIRE OF THE Epping Scout Group Hall that The Epping Scout Group HAVE ACCESS TO THE LEADERS ROOM IF REQUIRED, which also means Scout Leaders may need to walk through the hall but they will introduce themselves before they do so.
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